MEETINGPLAY BLOG

Follow us as we explore the exciting world of event technology

    Request a Demo

    Virtual Event Sponsors: 10 Creative Ideas to Keep Them in the Spotlight

    As you plan virtual and hybrid events, you may be wondering, “How can I give my sponsors and exhibitors exposure during my event and connect them with my audience?”

     

    At first glance, creating value for sponsors in a virtual setting may seem intimidating.

    But fear not! 

     

    Having a virtual event does not mean your sponsors and exhibitors will lose precious face time with your audience. In fact, it’s quite the opposite! 

     

    With a little creativity and the right virtual platform, you can easily showcase your sponsors and connect your audience with companies, products, and services they will find valuable. 

     

    The best part? You’ll continue to build strong relationships with important sponsors and exhibitors and effectively monetize your event. 

     

    To help you get started, we’ve included some of our best virtual sponsorship ideas in this post.

    1. Social Media

    Just like you would with a live event, give a shout-out to virtual sponsors on your social media channels. Or, create an official event hashtag so that they can promote their involvement in your virtual event.

     

    Social Media Sponsor Promotion

     

    2. Sponsor Logos on Event Registration and Home Page

    Help your attendees become familiar with your sponsors before your event even starts. Add sponsor and exhibitor logos with links to their websites directly on your event’s registration page home page.  

     

    Sponsor logo virtual event homepage

     

    3. Temporary Retargeting Tokens

    For premium sponsors, consider adding a temporary retargeting token on your event’s registration page. Then, they can serve up targeted ads to your event page visitors as they surf the web. Learn about retargeting here

     

    Retargeting

     

    4. Welcome Videos

    Place a welcome video on your event dashboard that answers general questions about your event for attendees. Acknowledge prominent sponsors in the video and thank them for supporting your event.

    Virtual Event Welcome Video

     

    5. Sponsored Session Video Interstitials

    Take a lesson from YouTube’s revenue success with pre-roll and mid-roll ads. Give your sponsors exposure with a video interstitial before your live stream or pre-recorded content plays. Learn about how to create engaging video interstitials here

     

    Video Interstitial Virtual Event

     

    6. Virtual Exhibit Hall

    Host a virtual exhibit hall to give your exhibitors face time with attendees and maximize exposure during your event. Just as you might offer different sized booths and locations at an in-person event based on sponsorship levels, you can create similar online packages within your virtual space. Here are some things to consider including in your various packages:

     

    Virtual Exhibit Hall

     

    Representative profiles - Your exhibitors want to be seen by your audience as people. Humanize your exhibitors and help them connect with attendees by allowing them to upload representative photos and profiles.

    Appointment scheduling - Facilitate a face-to-face introduction between exhibitors and attendees by allowing your attendees to book one-on-one appointments with exhibitors.

    Office hours - Do you want your exhibit hall experience to feel truly authentic for your exhibitors and attendees? Have your exhibitors “‘go live” with office hours and product demos where your attendees can check-in and chat with exhibitors.

    Videos - Boost attendee engagement with exhibitors during non office hours by having your exhibitors upload videos and commercials to their public profile.

    Special Offers - Attendees love visiting a live exhibit hall to get exhibitor swag and other special offers. Help your exhibitors generate solid leads with visitors by allowing them to post special offers in their virtual booth.

    Downloads - A disadvantage of an in-person exhibit is that attendees frequently lose sponsor information before they get home. In your exhibit hall, have exhibitors provide content that attendees can instantly download and access while they are top-of-mind.

     

    Download Virtual Exhibit Hall White Paper

     

    7. Gamification

    People love a fun challenge. Encourage your attendees to connect with sponsors and exhibitors through gamification. Award prizes and points when your attendees visit exhibit profiles, check in to office hours, click on special offers, schedule appointments with exhibitors, or any other attendee behaviors that will create value for your sponsors.

     

    Virtual Event Gamification

    8. Virtual Happy Hours and BOF Sessions

    Sponsored happy hours and networking sessions are always a favorite with attendees. Offer sponsors the same valuable face-time with your attendees with virtual happy hours and birds of a feather (BOF) networking sessions. But instead of providing alcohol, let attendees BYOB and have sponsors give away gifts and prizes. We’ve seen this be especially effective with BOF sessions when the topic is related to an exhibitor’s product or service.

     

    Virtual Happy Hour

     

    9. Banner Ads

    Put your sponsors on display in front of the right attendees with rotating banner ads. The secret to maximizing click-through rates is to place these ads on the content or session pages most relevant to your sponsor’s products and services.

     

    Sponsor Banner Ad Virtual Event

     

    10. It’s All About Leads!

    Let’s not forget that your sponsors invest in your event to get results. Yes, they want brand exposure. But more importantly, they want to connect with qualified leads. Your sponsors will measure ROI by how many leads your virtual event brings them.

     

    A huge advantage of a virtual event is that you can collect detailed data on attendee movement and interactions throughout your event. You can track impressions, video views, clicks, dwell-time with exhibitors, office hour visits, chat conversations, content downloads, notes, or other important actions, all thanks to modern-day analytics. 

     

    You can then provide exhibitors and sponsors with robust lead information to solidify your virtual event’s value to their bottom line. 

     

    Virtual Event Lead Generation

     

    Now that you know some ways to provide value for your exhibitors and sponsors at virtual events, we hope to see you try them in your next virtual event experience.

     

     

    Want more info on MeetingPlay’s Virtual Exhibit Hall? Contact us or download our Virtual Sponsorship White Paper.

    Schedule Demo

     

    Back to all articles