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Live Polling and Special AV Considerations for Your Event


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Your attendees expect technological integration for your event. Today, it’s a must if you want to deliver an unforgettable event, increase your engagement, and maximize the return on your investment.

Depending on the type of event you’re organizing, and the digital resources you’re planning to use, you may have special AV requirements to consider. Every event is unique, so you need to plan for your specific goals. Here’s an example to give you an idea of what we’re talking about.

Live Polling AV Requirements

MeetingPlay provides mobile event apps infused with innovative technology to provide your attendees with an experience they’ll never forget. Our app includes engaging features like activity feeds, live polling, and gamification, just to name a few.

Let’s assume you wanted to use live polling for your event. Live polling is a feature that allows you to ask your audience questions. Your attendees can respond using their mobile event apps and then see the results displayed in real time. Live polling is a great way to engage your audience and get valuable feedback about your event.

As with any technological feature, you need to consider your AV requirements as you plan. To ensure your live polling works correctly, you may need some equipment that goes above and beyond what you would typically use at your events.

Event Live Polling AV RequirementsHere’s the AV equipment you need to incorporate live polling into your event:

     -Presenter laptop

     -Polling laptop with Google Chrome


     -Hardline for polling laptop

It’s also a good idea to have a tech operating the switcher and polling laptop to ensure everything runs smoothly and you get the most out of the polling feature.

Live Polling in Action

Once you have the proper equipment in place, it’s time to have some fun. The nuts and bolts of the polling process typically look like this:

     -The presenter uses their laptop to ask your attendees polling questions

     -Your attendees use their mobile devices and our event app to answer questions in real               time

     -The polling feature is housed on a separate, hardline-connected laptop, and accessed via         a URL provided by the meeting planner

           Note: While the polling laptop can be on Wi-Fi, it’s not ideal, because the laptop pulling                            up the results page competes with everyone else using the Wi-Fi.

     -As attendees respond, your AV tech uses the switcher to move between showing your                 audience the presenter’s laptop and showing the results from the polling laptop

Live Polling in Action detailed percentageThe entire process runs smoothly, and to your audience, appears to happen immediately as they answer your questions - but only if you have the proper equipment and planning in place.

When done correctly, live polling has a variety of benefits for your event, including:

      Increasing attendees engagement-Increased engagement for your         attendees

     -Added exposure and promotion         for your vendors and sponsors

     -Valuable feedback directly from         your core audience

In Conclusion

The equipment required for live polling is just one example of the special AV considerations you may need for your event. But it’s worth the planning to reap all the benefits cutting-edge technology like live polling can offer.

Assuming you’re using a white-glove service like MeetingPlay, the key takeaway is to leverage your account management team, get advice on your technical requirements, and prepare for your specific needs. Read our complete guide on audiovisual planning here.

Reach out to us to learn more about live polling, mobile event apps, and our dedicated account management team.

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